LumaBio Partners Privacy Policy
This privacy policy explains how LumaBio Partners (“we,” or “us”) collects, stores, and uses personal information:
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through our website at www.lumabiopartners.com (the "Site");
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when you respond to an advertisement we have posted on a job board, online CV library, or social media;
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when your CV, uploaded to a job board, online CV library, or social media site, is matched to a vacancy we are filling for one of our clients;
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when we receive personal recommendations;
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when we gather information from company websites or business cards;
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during the course of providing permanent or temporary recruitment and resourcing services ("Services") to you.
This policy applies to candidates, potential candidates, consultants, client contacts, or other contacts at organisations involved in the introduction or provision of a candidate’s services, such as recruitment process outsourcing companies, personal service companies, or umbrella companies.
References in this policy to:
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"hirer" and "client" refer to any organisation to which we offer or provide recruitment services;
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"client contact" refers to a hiring manager at a client organisation;
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"candidate" refers to anyone seeking or being considered for a role;
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"consultant" refers to individuals whose services are supplied via LumaBio Partners for temporary assignments.
This privacy policy explains what personal information we collect, how we use it, and your rights in relation to your data.
This policy does not cover how your information is used by:
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employers or hirers;
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umbrella companies; or
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other organisations involved in the supply of your services to a hirer. These entities handle your personal information according to their respective privacy policies.
Please read this privacy policy carefully.
Overview
We are committed to protecting your privacy. Our objective is to collect and use personal data responsibly, ensuring it aligns with the services we provide to you and our clients while complying with applicable data protection laws.
Details of how we achieve this are outlined below:
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Who we are
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The personal information we collect
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How we store and use your personal data
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Sharing your data and who we share it with
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International transfers
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Cookies
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Security
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Data retention
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Your rights
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Third-party sites
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Complaints
Who we are
LumaBio Partners is the data controller for the personal information we collect. LumaBio Partners is registered in England and Wales under 15901261, with a registered office at
We specialise in recruitment and professional resourcing. Our services include assisting clients with hiring permanent staff and filling temporary resource needs, as well as helping candidates and contractors secure suitable roles and assignments. We also provide industry updates and networking opportunities.
If you have questions about this privacy policy, please contact us at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ.
The personal information we collect
Candidates
We may collect the following personal information from you:
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Name
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Gender
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Address
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Contact information, such as email and phone number
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Banking details
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Passport information, including photograph
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Employment history and work details (e.g., job titles, employers)
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Recruitment-specific data (e.g., skills, certifications, qualifications, career history, salary range, right-to-work status, referees)
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Information from your CV or application form
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Data published or made available on job boards or social media
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References from third parties
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Results of pre-employment checks, including criminal records, when applicable
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Right-to-work documentation
You can update your personal information or CV at any time by sending the details to joseph@lumabiopartners.com
Client Contacts
We may collect the following data from client contacts:
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Name
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Address
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Contact details, including phone number and email
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Job title and responsibilities
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Opinions or feedback about candidates or consultants
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Recruitment or resourcing requirements
If you are both a candidate and a client contact, please review both sections to understand how we may use your data.
How we use your personal information
We use your information to:
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Contact you about opportunities or assignments via email, phone, or messaging platforms
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Match your details to vacancies and provide them to clients with your consent
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Facilitate recruitment processes, including contract administration
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Conduct internal market research
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Comply with legal obligations, such as identity verification and right-to-work checks
In limited cases, we may collect health data or criminal records for roles requiring such checks, but only with your explicit consent or where legally mandated.
Sharing your personal information
We may share your information with:
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Clients, hirers, or organisations involved in recruitment processes
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Umbrella companies or personal service companies supporting your assignments
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Third-party service providers, such as IT support, payment processors, or pre-employment screening companies
All third parties processing data on our behalf must adhere to this privacy policy and our instructions.
International transfers
In some cases, your data may be transferred to clients or organisations outside the UK or European Economic Area, such as USA, Canada, France, Spain, Germany, Italy, Switzerland, Portugal, Belgium, India, Singapore, China, Netherlands, Poland, Sweden, Finland, Norway, Austria, Australia, Denmark, Croatia, Japan, South Africa and Saudi Arabia. These transfers are made only when necessary, and we ensure appropriate safeguards are in place to protect your information.
How long we keep your data
We retain personal information and store CVs for up to seven years after your last interaction with us, unless required to keep it longer for legal, regulatory, or dispute resolution purposes.
Cookies
We use cookies and similar technologies to improve your experience on our Site. Please review our cookie policy for detailed information on how cookies are used.
Security
We take reasonable steps to protect your personal information. However, as the internet is not entirely secure, any data transmission is done at your own risk.
Your rights
You have rights regarding your personal information, including the right to:
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Access, update, or delete your data
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Restrict or object to how we process your data
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Request a copy of your data or transfer it to another provider
To exercise your rights, contact us at info@lumabiopartners.com.
Third-party sites
Our website may contain links to external websites. This privacy policy applies only to our Site and services. We are not responsible for how third parties handle your data. Please review the privacy policies of any third-party websites you visit.
Complaints
We aim to uphold high standards in handling personal information. If you have concerns, please contact us at:
71-75 Shelton Street, Covent Garden, London, WC2H 9JQ
or
In the European Economic Area, you may also raise complaints with the relevant data protection authority or seek legal remedies if your rights have been violated.
Unsubscribing from marketing communications
You have the right to opt out of receiving marketing communications from us at any time.
If you receive marketing emails from us, you can click the "unsubscribe" link included at the bottom of each email to stop receiving further communications.
Alternatively, you can request to unsubscribe by emailing our team at info@lumabiopartners.com.
Please note that unsubscribing from marketing emails does not affect communications related to the recruitment or resourcing services we provide to you.